Mapping South-South Cooperation in the Arab States

Arab States

Support mission to the Ministry of Public Administration of Burundi for implementing Electronic archiving of public servants’ case files

Wednesday, 26 October 2016 15:01 Written by 
  • Location(s): Burundi
  • Type(s): Solution
  • Theme(s): Democratic Governance
  • SDG(s): 16. Peace, Justice and Strong Institutions
  • Locations in Africa: Burundi
  • Types in Africa: Solution
  • Themes in Africa: Democratic Governance
  • SDGs in Africa: 16. Peace, Justice and Strong Institutions

Mission of technical assistance provided by the Ministry of Civil Service & State Reform of Burkina Faso for the Ministry of Civil Service, Labour & Social Security in Burundi, in order to:

  1. Share the experience of Burkina Faso on digital archiving and security; and
  2. Help Burundi develop a roadmap for electronic archiving of public servants’ case files within 5 years.

This project is part of the National Programme on the Reform of the Administration (PNRA). The overall objective of is to increase the performance of the Administration of Burundi. The archiving system will indeed improve the recording of files and also allow them to be treated more rapidly. The project will also allow the country to go a step further with the automatization of the management of human resources, and so improve the quality of the services provided to the citizens. More precisely, the system will allow registering 50 files at the same time in a file management system, in about10 minutes. Public servants will also be able to access online to all files by using their own password.

The project was implemented in 2013, through collaboration with the Ministry of Civil Service & State Reform Burkina Faso that sent two experts in this field and with the support of UNDP.

The collaboration between these partners has led to the achievement of the objectives. The partnership built through this arrangement has enabled a transfer of knowledge and practices which are fundamental to contribute to the reform of the national public administration in Burundi.

Achievements:

  • Creation of a road map for achieving electronic archiving within 5 years validated by the Ministry of Civil Service, Labour & Social Security;
  • Enable Burundian civil servants to store and access more rapidly to resources that are crucial for the execution of the state’s mission and services.

Contact details: 
Ministry of Civil Service & State Reform
Minister: Soungalo Ouattara
BP 7006
Ouagadougou
Burkina Faso

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